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This is a beginner topic. Little to no advanced knowledge is required.
Level 1 or Higher - See permission level document for details
If you are faculty, staff or even a graduate student, you can edit your personnel page/directory listing on your unit's site. This is a great way to keep your information current and share your research and other academic pursuits. These instructions will guide you through logging in and editing our personnel page.
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Table of Contents
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Who can edit their directory listing?
These instructions are for those units who have sites made with Drupal 8.
Is there a way to import the information I fill out in UGA Elements onto the website?
We wish we could integrate with the Elements application, but for now the information on your unit's website must be entered separately.
I have a personnel page on several Franklin unit websites. How does that work?
You must log into each site where you have a page and update your information. However, the same login process applies for all sites. So if your home department is Communication Studies, but you are also an affiliate of Women's Studies, you'll use the same login process for each site to update our personnel page.
Log into your unit's site
Use the Login Page link found in the Footer
In the footer for our Drupal 8 sites, there's a link to a login page.
This will take you a login page, which leads to the CAS login screen.
Use your UGA myID and password to login.
If you are having trouble logging in, please put in a ticket via https://helpdesk.franklin.uga.edu.
Where to go to "edit" your personnel page
Use "My Content" display to find your personnel page
When you log in, you should see a display that says "My Content," with a list of content that you can edit. Usually this is just your Personnel page.
I'm logged in as Zora Neale Hurston, use myID on this site is zhurston. Below is all the content that zhurston has the permission to edit.
Click the "edit" button.
Or Navigate to your personnel page or directory listing in the Directory
If you don't see the "My Content" view, simply navigate to your page via the directory like you normally would as a visitor. It may be under "People" or "Directory" in the main menu.
In this example, I am logged in as "zhurston" who has a role that allows her to edit her own personnel page only.
If you have the ability to edit your personnel page, you should see an edit button there.
If you don't see the edit button, please put in a ticket to the Franklin OIT Helpdesk via helpdesk.franklin.uga.edu.
Make your edits
Most of the time, working on your personnel page is simple: you just fill out the fields.
Some fields have a circle next to them. They are either fields you can add links to, or they are fields that reference other content on the site.
In the above example, Zora can indicate the courses she regularly teaches. These courses have been pre-loaded on the site by your unit's web committee.
If I start typing in a course code, say "COUR" in this example, I'll get some options from which I can select.
Because Zora has indicated that she is a teacher of three courses, including COUR 4400/6400 which I just added, a link will automatically appear her personnel page when she saves it.
And when someone clicks on the course COUR 4400/6400 from somewhere else on the site, her name and picture automatically appear next to it.
Some sites also have pre-loaded Research Areas. It works the same way as Courses.
If you see one or more of these kinds of fields, simply try typing in them, and see what comes up.
The text editor field
This kind of field is the most flexible field. It allows you to insert and format text, links, and images.
The above example shows the Biography, but there may also be a text editor-type field on Education, or Grants, etc.
Detailed help on adding links, pdfs, and images to text editor fields
Fields for Graduate Students
There are special fields for graduate students under a drop-down at the bottom of the edit page.
Here, you will find optional additional fields, such as fields for indicating your graduation date, thesis title, committee members and more.
How and if your department makes use of these fields on the site depends on which unit you are part of.
If there's a field with a little circle at the end, you can reference to Faculty members who exist on the site. Just begin typing their name, and the field should autocomplete.
By doing this, your committee members' photos will automatically appear on your directory page, and your photo will in turn appear on their pages.
Save your changes
When you are done working with your page, save it.
You can now see your changes, which are live on your unit's site.
You may want to save often in case you accidentally click away or close your browser and lose your changes.
You can edit your personnel page as often as you need to!