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Overview

If you are faculty, staff or even a graduate student, you can edit your personnel page/directory listing on your unit's site. This is a great way to keep your information current and share your research and other academic pursuits.

Whether your site's directory looks like this:

Or this:

You can still edit your personnel information.

 

Who can edit their directory listing?

These instructions are for those units who have sites made with Drupal 8. 

Click here to view the list of Franklin Drupal 8 sites and unit administrators

Additional units

If you don't see your unit's name on the above list, the site may be using Drupal 7-- an earlier version of our content management system-- instead.

Here's the list of Drupal 7 sites and unit administrators.

Click here to view the instructions for units with Drupal 7 sites.

Steps

Log into your unit's site

Via /user

The easiest way to log into your unit's site is to append "/user" to the url.

This will take you to the CAS login screen.

This will take you to your user profile.

Via a login page

Or you can navigate to the login page on your unit's site. 

 

For some sites, you can find the login screen under the Faculty and Staff section of your site, as in this example on the Department of Anthropology's website.

 

Sometimes, the Login page is located under the People or Directory link, with that menu.

 

 

For our site's using the Bold theme, the login is in the footer under "Login" or "Faculty Staff."

 

Here's the login link in the footer. It's under "For Faculty & Staff."

The login will bring you to your user account profile. 

My user account name on the English site is "lblais."

I'm going to switch to a demo site using the Franklin Vertical theme for the next several screenshots.

Though the theme looks different, the process is the same for units using the Franklin Bold theme.

I'm logged in as a demo account, "zhurston." You'll be logged in as your myID.

The info you see above is not the same thing as a personnel page; it is only your user account info. 

We can't do anything with this, so ignore the "edit" button here.

Navigate to your personnel page or directory listing in the Directory

Simply navigate to your page via the directory like you normally would as a visitor. It may be under "People" or "Directory" in the main menu. 

In this example, I am logged in as "zhurston" who has a role that allows her to edit her own personnel page only. 

 

 

If you have the ability to edit your personnel page, you should see an edit button there.

If you don't see the edit button, please put in a ticket to the Franklin OIT Helpdesk via helpdesk.franklin.uga.edu.

 

Make your edits

Most of the time, working on your personnel page is simple: you just fill out the fields.

Special fields

Some fields have a circle next to them. They are either fields you can add links to, or they are fields that reference other content on the site.

In the above example, Zora can indicate the courses she regularly teaches. These courses have been pre-loaded on the site by your unit's web committee.

 

If I start typing in a course code, say "COUR" in this example, I'll get some options from which I can select.

 

Because Zora has indicated that she is a teacher of three courses, including COUR 4400/6400 which I just added, a link will automatically appear her personnel page when she saves it.

 

And when someone clicks on the course COUR 4400/6400 from somewhere else on the site, her name and picture automatically appear next to it. 

 

Some sites also have pre-loaded Research Areas. It works the same way as Courses.

If you see one or more of these kinds of fields, simply try typing in them, and see what comes up.

 

The text editor field

This kind of field is the most flexible field. It allows you to insert and format text, links, and images. 

The above example shows the Biography, but there may also be a text editor-type field on Education, or Grants, etc.

Detailed help on adding links, pdfs, and images to text editor fields

Fields especially for Graduate Students

For sites using the Franklin Bold theme, there are special fields for graduate students under a drop-down at the bottom of the edit page.

 

Here, you will find optional additional fields for you to fill out, indicating your graduation date, thesis title, committee members and more.

How and if your department makes use of these fields on the site depends on which unit you are part of.

 

If there's a field with a little circle at the end, you can reference to Faculty members who exist on the site. Just begin typing their name, and the field should autocomplete.

By doing this, your committee members' photos will automatically appear on your directory page, and your photo will in turn appear on their pages.

Save your changes

When you are done working with your page, save it.

You can now see your changes, which are live on your unit's site.

You may want to save often in case you accidentally click away or close your browser and lose your changes.

You can edit your personnel page as often as you need to!