You can edit your own personnel page on your Department's or Unit's web site to keep your information up-to-date. Follow the instructions below for help with this.
- Step 1: Determine if your departmental or unit site has a personnel page you can manage
- Step 2: If you don't already have one, get a personnel page added to your unit site, and get an account for logging into access the personnel page
- Step 3: Begin working on your personnel page entry
- Step 1: Go to your unit's website and login with your myID
- Step 2: Go to your personnel page in the directory *important*
- Step 3: Click on the edit tab
- Step 4: Edit your page
- Working with biography field and ensuring accessibility
- Editing General Text
- Creating links
- Adding Images
- Additional help with images and media
- Working with biography field and ensuring accessibility
- Step 4: Save your personnel page
- Step 5: Logout
- Related articles
Step 1: Determine if your departmental or unit site has a personnel page you can manage
Many Franklin College units are using the Franklin Theme or other sites with the Drupal Content Management System. If your departmental site is using Drupal CMS, you are able to manage the content on your own personnel page.
Here's the separate documentation for Drupal 8 - Editing your personnel page or directory listing on your unit's site.
Step 2: If you don't already have one, get a personnel page added to your unit site, and get an account for logging into access the personnel page
Attention graduate students, post-docs and new faculty/staff:
If you are a graduate student, post-doc or new faculty member there are two steps to complete. First, a personnel page will have to be added and secondly, an account will have to be created for you to login to update the personnel page.
Step 1: To have a personnel page added, please contact your unit's web site administrator
View the list of Drupal 7 sites and their unit administrators here.
Step 2: Request an account on your units web site.
Please submit a helpdesk ticket for the Franklin Web Services team to request the account. After you are notified that the account is created, you can go in and edit your personnel page.
Step 3: Begin working on your personnel page entry
Step 1: Go to your unit's website and login with your myID
On most Franklin theme sites, there is a login link under the "Faculty/Staff" button. If you don't see it, you can try typing in "/user" after your site's url; for example, "classics.uga.edu/user."
Login with your UGA myID. If you have trouble logging-in, please put in a helpdesk ticket to the web team.
You may get a message to confirm security exception. Please confirm.
When you log-in, you will see your user account information and fields. You may also see an "edit" tab. This is not the same thing as your personnel page. Ignore these fields, and go to the next step.
Step 2: Go to your personnel page in the directory *important*
You must navigate there using your unit's directory link, which is usually part of the main menu; click on your name to view your page.
Step 3: Click on the edit tab
If you are logged-in, there should be an edit tab above your personnel page; click it. Don't worry; site admins are the only other ones who have access to your page. See image below.
Step 4: Edit your page
When your personnel page was created by your unit, they had to enter some basic information about you. Please check for accuracy and update as needed. The basic fields available for personnel to update for all departments include but are not limited to:
- Full name
- First name
- Last name
- Job Title (can have multiple)
- E-mail address
- Office Phone
- Office address
- Office Hours
- Position classification (can have multiple)
- Biography field - this is a text entry field that will accept HTML. Please see the section below titled "Working with biography field and ensuring accessibility".
- Research Areas (can have multiple)
- Personal Web site link (can have multiple)
There may be other fields that were specifically requested by your unit. You can provide information for as many fields as you desire. Make sure you "Save" the page after making your changes or adding content.
Working with biography field and ensuring accessibility
What follows is a summary of how to add links, images and files into the Biography and other big text fields. This overview includes information on how to make this portion of your personnel page compliant with accessibility standards and law. For more details, please see our video.
Editing General Text
You can type or copy and paste text in the Biography field, which is just like a mini-word processor. If you want to use headings to separate sections of your biography, please use outline principles using headings 2 - headings 6 to organize your document. To assign a heading to a line of text, highlight the text and then choose the format by clicking the drop down that says "Normal" by default in the formatting tools of the editing window. See image below.
To create a link, select the text that you want linked. The text should be specific: avoid linking words like "click here" or "read more," which are vague and do not provide any context. Look for the tiny button with a globe and a chain, or just a chain - see image below. This will allow you to link to other websites, or pages within your site. If you are linking to a page within your site, just use everything after the .edu. For example, if I were Microbiology faculty editing my personnel page and I wanted to link to our outreach page at "http://mib.uga.edu/community-engagement," I would just use the "/community-engagement" part. Don't forget that slash "/" or the link will not work. See image below:
There are several steps to adding an image to a page. Please follow these steps outlined below.
Step 1 Deciding where you want the image to go
When you are in the "editing" mode for a page, place your mouse cursor where you want an image inserted.
Step 2 Opening the file browser
Click the icon that looks like a picture frame. See image below
Step 3 Adding an image to the file browser
A file browser pop up will open. Click the "upload" option in the file browser. See image below:
Step 4 Finding the image on your computer that you want to upload
Clicking "upload" will bring up a box where you browse to find the image on your computer. See image below:
Click Browse and find the image on your computer. I recommend choose the checkbox for "large" to have the system automatically create a smaller size image for your page. 180x180 is a pretty good size for an image embedded in a web site. If your original image is exactly the size you want it, you do not need to check any of the thumbnail options.
Next click "upload".
Step 5 Inserting the image you just uploaded
After you upload the file browser will show you the image you uploaded in the file list highlighted Blue, and the preview of the image you uploaded. To insert that image into your page, click the "Insert File" button at the top. See image below.
Step 6 Save your page with image
Then you will be taken back to your edit screen and you will see the image placed in the page where you had placed your mouse cursor. See image below:
Step 7 Add Alternative Text Tag
New laws require you make your Website accessible. One aspect of creating an accessible site is to label all images with descriptive text that screen readers will read to visually impaired users. To add an alt tag to your image, right-click on the image while you are still in the edit view of your page. Then choose "image properties". See image below
Then on the Image Properties pop up, enter a description of the image as if you were describing it to a friend that wasn't looking at it. See image below.
Then make sure to save the page with the newly inserted image. Click the "save" button at the bottom of the page.
Additional help with images and media
You can also align images by following these instructions.
If your images appear squished, read this to learn how to fix it.
You can also insert videos hosted on YouTube or Vimeo.
Step 4: Save your personnel pageYou must save your changes, or they will not take into effect.
Step 5: Logout
If you don't see a log out button, you can type in "/user/logout" in the url.